Accounts Payable in Jefferson County
Accounts payable is managed by the County Clerk’s Office. The Deputy County Clerk / Financial Manager oversees the payment of the bills of all county departments as well as other duties. The county has approximately 2,700 vendors in the financial system and typically pays about 375 of these vendors each month. We pay bills every week and vouchers for those bills are reviewed and approved by the County Counselor and the County Commissioners
before payment is made.
A new duty undertaken by accounts payable in the last couple years is the collection of W-9's
from all vendors for the county. A change in federal law and the county auditor require that the county collect this information from all vendors who receive money from the county, not just those who will be receiving 1099's at the end of the year.
The County Clerk’s Office manages the general ledger and financial records of the county. The County Clerk and County Treasurer
keep duplicate sets of books (in compliance with Kansas law) showing receipts and expenditures of the county. Monthly financial reports are provided to county departments and offices. The County Clerk works closely with the auditor in monitoring budgets and preparation of the annual audit.
For more information, please contact the County Clerk's Office at (785) 403-0000, Opt 6.